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FREQUENTLY ASKED QUESTIONS |
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Below you will find answers to frequently asked questions, important information about entries, prize money, declarations and a copy of the rules & conditions. This is a new page that will be updated during the season, please email the secretary with any suggestions or comments. Schedules
All
current members and those whose memberships have recently lapsed will be
sent copies of all show schedules as and when they become available
through the post. A copy of the current show schedule will also be placed
on the website. If you are not a member and would like a schedule, please
send an A5 sized stamped addressed envelope to the secretary, or
alternatively send an email requesting a PDF version to be sent. All
owners and riders are required to be members of the SWSJC to jump at our
shows (except for BSJA allocated qualifiers). Membership runs for a year
from the show you join at. Under 16’s jumping in senior classes now
require an adult membership. 2010 Fees: Life Membership: £400.00 Adult/Senior Jumping Member: £40.00 Junior Jumping Member: £25.00 Owner: £15.00 Family Membership: £80.00 (immediate family only
father, mother & children) SPECIAL OFFER - Easter Show ONLY Membership: £20.00
There are 3 types of stabling available at SWSJC Shows, permanent
stables, temporary stables & Pony Stables. Please Note: Sponsors are given priority in the permanent block &
will not be allocated to ponies. The temporary & pony stables are located in the back lorry park
(Lupton’s field). Please state at time of booking if you are bringing a STALLION. Railed
Horse Walks
Railed
Horse Walks are provided to all the rings and these MUST be used at all times. Farrier
Persse
Farriers Ltd are in attendance by day at the Farrier’s Hut, which can be
found under the trees by the main arena.
Wolfgar
Veterinary Surgery - 01647 24232, are in attendance by day and can be
contacted via the secretary’s office or stable manager’s office. First
Aid Dartmoor
Medical Services - 07830 123973, provide us with 24 hour on site cover.
There are situated behind the main toilet & shower block.
The
main toilet & shower block is situated opposite the Southfield Ring.
Portaloo’s & showers, supplied by South West Loos - 01736 763338 are
situated around the site. Caravans
can be hired from A & D Caravan Hire - 01749 813668, who will deliver
them to the Showground. Electric for the caravan can be organised through
the secretary with the entries. Electrical
hook-up is available at all shows, for both lorries and caravans. Please
remember to book in advance with
your registration number. Please bring at least 25m of cable with blue plugs. One hook up per lorry
or caravan, strictly no sharing of hook ups. For health & safety reasons NO horses are allowed in the electric
hook up area even when unloading. Please
do not turn up until the day before the show starts
unless you have special permission from the SWSJC. The Estate locks the gates
until the day before the show you might be locked out of the showground
for some time!
The Pre-Show day is always busy with people arriving
from early morning, please take care whilst driving & riding around
the showground. Clear round jumping is normally available from around
2.30pm depending how many volunteers are available to build the course and
run it. We
asked that due to the recent events:
Please do not arrive at the Easter
Show before 1pm on the pre show day, This is for Health & Safety
reasons as we will probably still be erecting the temporary stables,
running electric cable & using a lot of machinery. PLEASE NOTE: We
will not let you in until after 1pm, as we will need to finish first. The
Food/Bar Marquee will be open during the following hours: Breakfast:
6.30am -10.00am Lunch:
11.30am-14.30pm Supper 18.00pm-22.00pm Snack Bar: 9.00am-17.00pm PLEASE
NOTE: The Marquee & Furnishings are supplied by Clinton Devon Estate,
any damages caused will be re-charged to SWSJC, therefore you! There is a local Chinese Takeaway/Fish & Chip shop, Little China, located in Woodbury - 01395 233353 (Collection Only). A
mobile shop operates at various times during the show and can be found by
the Southfield ring. Dogs
Dogs
are allowed on the showground but must
be kept on a lead & under control at all times. Stray
or uncontrolled dos will be impounded and a release fee charged. Please
show extra care and caution when around the tent areas. Security There
will be regular security patrols throughout the night. If you have a party
in or by your lorry or caravan, please think of other people, close the
party by 1am and keep noise to a minimum. Entries The Secretary’s Office is
situated at the entrance to the Arena. Open 8am - 4pm, closing for lunch
at approx 12.30 - 1.30pm. 1.
ALL entries for ALL classes on ALL days must be received in writing
by final closing date of entries. Please only enter a maximum of two
classes each day per horse/pony. Should you wish to genuinely enter more
than this, your entry will only be accepted for the additional classes if
you get prior consent from the Secretary. The reason for this restriction
is because there is a limit to the number of horses that we can jump in
any one-day. 2.
Any entries received after the closing date will only be accepted
if classes are not full and will be subject to a £3 late entry fee per
class. 3.
Refunds of entry fees will be made in accordance with BSJA Rule
79.4 4.
All withdrawals to be made by 3pm the day before the class. 5.
Classes entered and not jumped in will be charged the full entry
fee. 6.
Transfers between classes will be charged at £3 per class, unless
the horse has upgraded. No transfers will be accepted after 3pm the day
before the class. 7.
Should any horse/rider be unable to compete due to injury during
the show, a full refund on cancelled classes will be given subject to
confirmation by the Veterinary Surgeon/First Aid staff. 8.
This system will apply to ALL MEMBERS whether Sponsors, Life
Members etc., no exceptions. 9.
Members who normally run accounts may pay in the usual way but
entries must be made in accordance with the system as detailed above. 10.
Stables cancelled a week before the first show day will receive a
full refund; those cancelled within a week of the show can only be
refunded if re-sold. Prize
Money Prize Money is paid from the Office. Please make one
visit to the office to collect prize money/settle accounts when all your
classes have been completed. Any prize money not collected at the show can
be credited to your account and carried forward to the next show. Any
monies remaining uncollected after the last show of the season will be
forfeited unless the Treasurer receives a SAE within 21 days of the last
show. This is the only time that prize money will be sent by post. Drawn
Orders & Declarations Please declare for all
classes at the Ring Stewards box at the ring you are competing in. Declarations
will close, 30 minutes after the class has started. Should you have a
clash of classes the Arena must always take priority followed by Newbery
Ring. If you have a problem please inform the judges who will do their
best to accommodate you.
Clear Round is run Daily in the Dewings Ring start
approx 8.30am-4pm. Limited to one
round or 3 minutes. OPEN TO SWSJC MEMBERS ONLY. ALL RIDERS MUST BE
CORRECTLY DRESSED. After a fall of horse and/or rider competitors must
leave the ring immediately without jumping another fence. Clear round may be closed to hold classes in the ring. Entry
Fee: £4 per round payable at the ringside. Rosettes to all Clear Rounds
Rules
and Conditions -
below is a copy of the rules and conditions printed in our schedules that
all members agree to abide by. 1.
The Committee reserve the right to alter the schedule at any time,
should they consider this necessary, to refuse any entry or cancel any
class should there be insufficient entries received, or insufficient time.
In the event of insufficient starters, lower prizes may be withheld in
accordance with BSJA Rule 76.6. 2.
In the event of cancellation of the whole show, entry fees will
only be refunded. There will be a charge of £1 per horse and pony to
cover administration. 3.
The committee reserve the right to refuse admission to the
showground. 4.
The exhibitor of any horse/pony which shall cause or occasion any
damage or injury whatever shall indemnify and hold harmless the S.W.S.J.C.
and any officer or official of the show from and against all legal
proceedings, actions, expenses, costs, claims, demands or damages
whatsoever arising from any accident or other incident which may occur and
repair any injury which may be so occasioned. Each Exhibitor shall be
solely responsible for any consequential or other loss, injury or damage
done to, or occasioned by, or arising from any animal exhibited by him,
and for the description as given in the catalogue and shall indemnify and
hold harmless the S.W.S.J.C. and any officer or official of the Show in
respect thereof as aforesaid. Neither the S.W.S.J.C. nor any of its
officers or servants shall be in any way responsible or accountable for
anything that may happen from any cause or circumstances whatsoever to any
persons, exhibitors or their servants or to any animal or article
exhibited or property brought into the Showground or otherwise for
anything else in connection with or arising out of, or attributable to the
Show, or these or any other conditions or regulations prescribed by the
S.W.S.J.C. in relation thereto. 5.
CAR AND VEHICLES No responsibility is accepted for cars or other
vehicles and/or their contents on the showground, during and after the
Show at any time. No cars will be permitted in the lorry parks at any
time. Official parking space will be provided. 6.
NO ONE MAY RIDE A MOPED, MOTORCYCLE OR BICYCLE AT ANY TIME. 7.
DOGS not under control will be impounded and a fine of £10.00
imposed. 8.
OBJECTIONS. The committee will only consider objections made in
writing by the owner, his authorised agent or the rider and lodged with
the Show Secretary within 30 minutes of the end of the class. The subject
of the objection to be accompanied by a deposit of £20.00 which will be
refunded to the objector by the Club if the Ground Jury decide that the
objection was justified whether or not it be decided in favour of the
objector. 9.
SCHOOLING in any of the rings is not permitted and Hard Hats must
be worn at all times by all riders when mounted with chin straps fastened
in accordance with BSJA Rule 101.4. Riding on the main drive verge is not
permitted. 10.
Any changes in the order of the classes will be displayed on the
Notice Board outside the Secretary’s Office alongside the Arena.
Competitors should check daily for this and any other amendments. 11.
ENTRIES in all Show Jumping Classes, with the exception of Clear
Round Jumping and unaffiliated classes, are confined to horses and ponies
registered with the BSJA and must be ridden by members of the BSJA in
accordance with BSJA Rule 79. All riders and owners must be members of the
SWSJC except for classes allocated by the BSJA. 12.
REFUND OF ENTRY FEES. Cancellation must reach the Show Secretary 48
hours before noon of the day on which the first affiliated competition is
scheduled to start. Those made by telephone must be confirmed in writing.
We reserve the right to hold back a portion of entry fees to cover
administration costs. 13.
ALL PRIZE MONEY will be paid from the Treasurer’s office by
cheque between 10.00am and half an hour after the completion of the final
class of the day. Any money not collected before or on the last day of the
Show may be forfeited. PRIZE MONEY WILL NOT BE SENT BY POST. 14.
ANY ACCOUNTS due and payable to S.W.S.J.C not settled by the last
day of the Show will automatically be referred to the BSJA for appropriate
action. Only cheques, other than Eurocheques, drawn on Banks resident in
the United Kingdom of Great Britain & Northern Ireland can be
accepted. 15.
STABLING Horses/Ponies are not permitted to be stabled overnight in
vehicles or kept overnight in corrals within the perimeter of the
Showground. Failure to comply with this would lead to membership being
forfeited immediately. Competitors whose horses/ponies are found in boxes
not allocated will be reported to the BSJA and may be asked to leave the
showground. 16.
Do not arrive more than 24 hours before the start of the Show.
Anyone leaving more than 24 hours after the show may be charged by Clinton
Devon Estates. 17.
LITTER.
Receptacles for litter are provided all over the Showground. All persons
are requested to use them and failure to do so may result in disciplinary
action being taken. 18.
GENERATORS.
All generators must be turned off at 11.30pm PLEASE TAKE A ‘GREEN APPROACH’ TO OUR MUCK HEAPS MUCK from Stables & Horseboxes are collected by a local
farmer at the end of the season. |